Fund Descriptions
In accordance with the VSA Bylaws, the VSA Council may establish Funds for specific purposes. The amount allocated to each Fund shall be determined during the spring budgeting process.
During every budgeting process, the VSA allocates a discrete amount of money into various special funds. Many of these funds are available to organizations, groups, and individual VSA members, pending the approval of an application. The VSA Council votes on whether to approve most fund applications, and many of the funds are reviewed by a committee prior to appearing before Council. Such funding has been applied in a vast array of ways: bringing prominent speakers to campus, financing the production of a literary magazine, sending an organization to a conference, and so on.
All VSA fund applications MUST be submitted to the VSA Treasurer at least two weeks (14 days) prior to the event/publication in question. (The Hosting Fund requires 30 days prior notice.) If you do not have full information on the event, you must at least contact the VSA Treasurer about the event/publication before this deadline.
Collaboration | Conference | Council Discretionary | Hosting | Mid-Hudson Valley Fund | Residences | Speakers, Lecturers, and Panels Fund
Collaboration Fund
Description
This fund can be used to sponsor any event which two or more orgs jointly apply. Any organization may receive money as the main applicant from this Fund a maximum of four times. This fund may cover up to 75% percent of the costs, not to exceed $3750.
Conference Fund
Description
Purpose of fund is to sponsor the participation of members of the VSA in non-annual off-campus conferences. If 1-2 persons attend, the max allotted per person is $500; for the next additional 3 people there is a $350 per person max and finally for the next 5 the max is 150 per person. A max of 10 people will be covered by the fund.
Council Discretionary Fund
Description
The VSA Council may establish an operating budget to be administered by the VSA Council titled the VSA Council Discretionary Fund. It may be used to sponsor proposals and investments.
Hosting Fund
Description
Fund’s purpose is to host non-annual on-campus conferences. Applications to the fund must be presented at least 30 days in advance. Applications submitted at least 90 days before the conference can cover up to 100% of the costs and if submitted less than 90 days prior to the conference it can cover up to $5,000. Organizations may receive money from this fund up to 2 times per year.
Mid-Hudson Valley Fund
Description
Fund shall be used to sponsor events held-off campus in either Dutchess or Ulster County. Moneys from this fund can cover up to 100% of the costs, not to exceed $5000.
Residences Fund
Description
Fund’s purpose is to provide programming to the residences that is not part of regular programming. This fund shall sponsor campus-wide events. Can cover up to 75% of the costs, not to exceed $3750.
Speakers, Lecturers, and Panels Fund
Description
Purpose is to sponsor on-campus events for which a speaker or groups of speakers has been invited. Can cover 100% of the costs, not to exceed $10,000. Applications must include speaker’s bio and information.