The No Such Organization Constitution
[Last updated April 27, 2015.]
The No Such Organization (NSO) shall provide social events for NSO members to gather and be their natural selves in a NSO environment, and provide resources of science fiction, fantasy, anime, gaming, and other NSO interests, in order to educate Vassar’s NSO members and the general student body. And have fun.
The primary requirement for membership is an interest in NSO activities. Those qualified can become members by signing their names to a membership list at an NSO event, or emailing a request for membership to one of The Powers That Be.
A full member is a member satisfying the above condition who is also a member of the Vassar student body.
There may also be any number of honorary members, who need not go to Vassar or be on the mailing list. To become an honorary member a person must request that status from the Powers That Be and be approved by a majority vote. A former member in good standing shall be granted honorary membership upon their request to the Powers That Be.
Any full member can vote in the PTB election. The Vote Counter must affirm that each voter is a current member of the Vassar student body.
The Powers That Be can, by a majority vote, revoke an individual’s membership in response to any behavior by said individual having lead to a substantial negative impact of an NSO event.
Five (5) positions constitute the Powers That Be (PTB), elected full members who plan and oversee events. Any Power may appoint assistant(s) as they deem necessary. The Power shall remain responsible for fulfillment of their duties. These positions are:
1. President — First Minister of Whatever Comes to Mind
• First among equals
• Contact person
• In charge of meetings of the Powers
• Running the Newsletter
• Any other duties required for the operation of the Organization
2. Treasurer — Chief Bureaucratic Goombah
• Dealing with VSA forms and paperwork
• Maintenance of financial assets
• Provide information in the NSO’s financial status to members upon their request
• Keep in contact with any member that has a budget
3. Secretary — Chronicler and Keeper of Logs
• Keeping notes and minutes of the PTB meetings
• Writing organizational reports & reviews
• Responsible for reserving event space through the correct channels
4. Media Coordinator — Cultural Attaché
• Publicizing and promoting the NSO and events
• Responsible for the creation and distribution of advertising material (i.e. flyers, posters, etc.)
• Distributing advertising materials on and off-campus according to the specified regulations of the College
• Responsible for making sure the NSO website is up to date
5. Event Coordinator — Ensign Coordinator
• Coordinating and advising ensigns
Ensigns are full members who volunteer at an Event meeting, which is to be held within the first week of classes for each semester, or at any other point in the semester. Ensigns run or help with specific events or other tasks, such as posting signs. Members wishing to serve as Ensigns will apply to the Ensign Coordinator. The term of ensignship shall be the duration of the semester. An Ensign may propose to organize and be in charge of an event. If the PTB accept this proposal, they may grant that Ensign the title “[event] Ensign” or “Ensign of [event],” at their discretion. A specific event is defined as either a one-time occurrence or a regularly scheduled event. First-semester freshmen who wish to become ensigns may only co-host an event with another ensign who has been a full member of the NSO for at least one year. Honorary members shall not be eligible for ensignship, but may run events with the co-sponsorship of a current ensign. Ensignship may be revoked by a majority vote of the PTB.
Due to the diverse nature of the NSO population, subsections devoted to specific foci (e.g. gaming or fantasy) may be formed by the PTB when warranted. The formation of a sector is warranted when a significant number of NSO members wish to participate only in events associated with that Sector’s focus. Any member who wishes not to be on the general mailing list may choose to be on a Sector mailing list. Sectors are run by Lieutenants (see section VI. Lieutenants).
Examples of NSO sectors include the annual Rocky Horror Picture Show production and No Such Con.
Lieutenants shall be NSO members who have been entrusted by the PTB with to be in charge of a sector. If the sector is recurring the following year, the current Lieutenant must designate someone to replace him or her, and this choice must be approved by a majority vote of the PTB. If the PTB does not approve of the decision, they must meet with the current Lieutenant at least one month before the end of the semester in order to discuss a solution. Lieutenants are responsible for serving as a contact between their sector and the PTB, requesting funds from the NSO’s budget for their sector’s use, as well as running events within their sector, with the help and guidance of the PTB.
NSO events shall be open to members of the Vassar community and their guests, to honorary members, and to others at the discretion of the event Ensign and the PTB.
The PTB or the person responsible for an event, at the request of more than one attending member, may ask someone to leave or exclude him or herself from an event. Failure to comply with this request may result in consequences including, but not limited to, loss of membership and/or referral to campus security.
The PTB, with a majority vote, may ban a person from one or more events or types of event for a period of time up to the remainder of the academic year in which the ban was considered.
Elections shall be held within two weeks of the end of Spring Break, and whenever needed to fill a sudden vacancy caused by resignation or impeachment.
Elections shall be run in a fair and equitable manner of the PTB’s choosing. Each full member will be allowed to vote for at most one candidate or write-in candidate for each position. Abstentions and “No” votes are also permissible. The election e-mail will be sent out to all full members by the First Minister. The votes shall be counted by a neutral NSO full member, defined as a non-PTB member and an outgoing senior. The Vote Counter must be unanimously decided on by The Powers That Be. The Vote Counter will be responsible for assuring that each vote counted is made by a full member. A majority of non-abstaining votes is required to carry the election. In the case of an indecisive election through lack of a majority, the election of a candidate who fails to accept the position, the PTB currently in office shall have the option to hold another election for the position, or decide upon a joint tenure of the office. Joint tenure shall be held only by the two candidates who received the most votes in the first election, and the arrangement must be agreed to by both candidates. In the case that a run-off election results in a tie and the two candidates refuse to have joint-tenure, the PTB shall break the tie.
Officers-elect shall spend the remainder of the semester with the incumbent officers learning their duties so that they will be prepared to take their positions the next August.
Officers leaving office shall become Officers Emeriti. They shall retain advisory powers.
A constitutional convention shall be held at least one month before the end of the fall semester for purposes of ratification and submission of the constitution to the VSA.
Only one constitutional convention will be held per semester. A second constitutional convention may be held in the spring semester if agreed upon with a majority vote by The Powers that Be.
In order to remove an officer from office, three members of the NSO must enter petitions for a vote. The Impeachment Trial will take place as soon as feasible at a date assigned by the other officers, taking into consideration the schedule of the impeachee. The impeachee can and must be present at their own impeachment trial. The impeachment trial shall be announced to full members (as defined above), and all full members should make an effort to attend. If two-thirds of the attending non-abstaining voting membership votes for impeachment, the officer shall leave his office and join the ranks of the membership. An election will then be held for all members who have not been impeached within the last two years.
Attendance Policy: An officer of the PTB shall automatically be considered for impeachment if they have missed three (3) consecutive scheduled meetings with fellow Powers (without prior notification to the other PTB of a sufficient reason for their absence), or displayed gross negligence of executive responsibility in other regards.
If three full members of the NSO propose an amendment to the Constitution to the PTB, the membership shall be convened as soon as feasible for discussing and voting on the proposed amendment. The amendment shall be official only with the approval of two-thirds of the attending non-abstaining voting membership. At the discretion of the attending members, the vote may instead be taken by e-mail, following the same format and regulations as elections, with the motion passing if it is approved by two-thirds of the non-abstaining voting membership.
XI. PTB Meetings
PTB Meetings are open to the general membership. They should be announced in the newsletter preceding the meeting so that the membership can attend meetings accordingly. The membership may also use this time to raise issues. The minutes of every PTB meeting, as recorded by the Chronicler and Keeper of Logs, shall be made available online for members who are unable to attend meetings.
Emergency PTB meetings may be called if a majority of the PTB finds it appropriate. These meetings do not have to be announced to the membership, but should only be called if the issue being discussed requires immediate attention.
XII. Non-Discrimination Policy
As a Vassar Student Association certified organization we shall not tolerate discrimination or harassment, nor by its actions encourage discrimination or harassment. Discrimination or harassment on the part of any of the VSA’s members on the basis of the following, including but not limited to: race, color, religious belief, sex, marital status, disability, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, or age is not permissible. This non-discrimination and non-harassment policy shall not limit the rights of any individual to seek remedies available under the College Regulations or state or federal law. Discrimination and harassment, for these purposes, will be as defined in the VSA Constitution.