The Civil Service, with roles across the Association's Executive Branch offices and divisions and Judicial Council, is the Association's hired work-study team that supports the administration, operations, and management of the Vassar Student Association.
The Vassar Student Association is currently hiring a variety of work-study Civil Service positions for the 2023-2024 academic year—join the team!
Applications will close on August 10th at 11:59 PM.
Senior Associate for Outreach
The Senior Associate for Outreach is the principal liaison for any external partnerships of the Association and internal and community outreach efforts of the Office of the President.
The Senate Clerk is the principal recorder for the minutes and administrator of the official records of the Senate and its committees, and supports Senate committee chairs in enforcing the Senate Rules of Order.
The Senate Assistant is the administrative support for the Senate and its committees, facilitating the advocacy efforts of Senate officials, and the Chief of Staff and Senate Clerk in their execution of their duties.
The Office Assistant is the administrative support of the Association's Administrative Office, and facilitates its proper maintenance, usage, and reservation.
Associate Director for Procurement
The Associate Director for Procurement facilitates all purchasing needs of the Division of Services for its managed services and resources.
Associate Director for Systems
The Associate Director for Systems facilitates all distribution and system needs of the Division of Services for its managed services and resources.
Finance Associate (4)
The Finance Associate is the administrative support for the Director of Finance and performs necessary tasks on Workday and other systems as directed. They also serve on the Allocations Committee.
Associate Director for Senior Events
The Associate Director for Senior Events is the principal coordinator of all Senior Class traditions and events, including the various Nights events and Senior Week programming.
Associate Director for First-Year Events
The Associate Director for First-Year Events is the principal coordinator of all First-Year Class traditions and events, including Serenading, and supports the New Student Orientation.
Assistant Director for Event Experience
The Assistant Director for Event Experience is the principal coordinator and support, as it pertains to decorations and activities, for all DoSE events.
The Design Associate supports the Assistant Director for Event Experience in the "look and feel" aspects of all DoSE events, especially with event decorations. They also liaise with the Division of Communications.
The Activities Associate supports the Assistant Director for Event Experience in the "activities" aspects of all DoSE events, especially with programming and entertainment. They also liaise with ViCE and Sound System.
Assistant Director for Event Administration
The Assistant Director for Event Administration is the principal coordinator and support, as it pertains to finances and other logistics, for all DoSE events.
The Logistics Associate supports the Assistant Director for Event Administration in the logistical aspects of all DoSE events, especially with event registration. They also liaise with Campus Activities and the SARC.
Associate Director for Public Relations
The Assistant Director for Public Relations supports the positioning of the Association through crisis communications, marketing, and media relations with The Misc.
The Multimedia Editor is responsible for the Association’s photography and videography, including program and event documentation, marketing materials and social media.
The Graphics Editor is responsible for the Association’s graphics and related creative content, including program and event print materials, marketing materials and social media.
The Web Editor is responsible for the Association's web presence, particularly as it relates to the "vsa.vassar.edu" website, delivering a high-quality and engaging web presence to the Vassar community.
The Judicial Clerk is the principal recorder for the minutes and administrator of the official records of the Judicial Council, and supports the Judicial Council in coordinating trials and Senate committee oversight.
Frequently Asked Questions
Yes, you may fill out the Civil Service application multiple times with unique answers for each position that may be of interest to you. However, you may only be hired for one position.
Yes, all Civil Service positions are considered Work-Study positions. While VSA Civil Service members apply directly to the Vassar Student Association (not through JobX), they are ultimately hired through the same systems as any other student employee, have roughly the same hourly commitment as any other full-time student employment position, and are paid (by Vassar) the same rate as any other student employee.
Civil Service positions do contribute to the fulfillment of a student’s work-study allotment.
Civil Service positions are paid the campus-wide hourly rate ($14.50/hr, as of Summer 2023). This wage rate is the result of VSA's “Raise the Wage” initiative, which expedited the timeline for a $15/hr campus-wide minimum wage.
The time responsibilities of a Civil Service position may fluctuate slightly by week and by position. The VSA is committed to ensuring every student worker obtains their full pre-allocated work-study allotment ($3,000) and recognizes the financial stress the College employment system can cause for some. Since Civil Service positions are year-long job opportunities paid a rate of $14.50/hr, the VSA aspires to offer Civil Servants a steady eight-hour workweek. This ensures full allotment attainment, without stress or sporadic scheduling.
Yes, if you apply to the Civil Service you can still apply to other campus employment positions listed through JobX. However, the VSA Civil Service positions are all full-time campus employment opportunities. Thus, per campus employment regulations, a student could not hold any other campus job while working for the Civil Service.
No. Per the conflict of interest policy established in the Constitution of the Vassar Student Association, those who hold an elected or appointed position in the VSA cannot hold a Civil Service position.
Like other campus employment opportunities, students log their hours worked on web timesheets in the Workday system. See the Workday User Guide (PDF) for step-by-step instructions. Because payroll occurs every two weeks, the deadline for submitting timesheets is every other Monday by 10am. On Friday of that week, you will either receive a paycheck in your Vassar mailbox, or if you have signed up for direct deposit, the money will be deposited into your bank account.